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Practice and Game Weather Policy

Policy Statement

 The objective of the local league shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority, so that they may be well adjusted, stronger and happier children whom will grow to be good, decent, healthy and trustworthy citizens.

Safety Officer

The official designated Safety Officer is:                                                                      

Allison Estabrook

[email protected]


East Marietta National Little League is dedicated to providing a safe environment for the children of our community. Safety plans are available to anyone interested. All board members, team managers, team parents and coaches for each league are given a copy of the ASAP Plan. 

All equipment was inspected prior to the start of the season (January 2019). Managers, umpires and coaches are asked to inspect the equipment before each practice or game during the season.

Safety kits / First Aid kits are distributed and kept in all of the equipment sheds. This will help to insure their availability at every practice and games. AEDs are also located in each equipment shed. These devices are attached to each shelf by carabineer. The league is also committed to utilizing the Field and Game Safety Checklist prior to each practice and each game as forms are distributed and attached to the ASAP. Weather safety is included in our weather policy.

Important Phone Numbers 

Wellstar Kennestone Hospital – 770-793-5000

Police, Fire, Poison Control EMERGENCY – 911

Fire/EMS, Non-Emergency – 770-528-8000

Police, Non-Emergency – 770-499-3900

Child Abuse & Neglect – 770-528-5015

District 2 Staff - Jeff Colwell, District Administrator – [email protected]

Williamsport  Insurance Claim Office – 570-327-1674

Field Location

Sewell Park

2055 Lower Roswell Road

Marietta, GA 30068

Volunteer Application Form

Managers, coaches, board members and any other persons, volunteers or hired workers, who provide regular service to the league and/or have repetitive access to or contact with players or teams must fill out application form as well as provide a government-issued photo identification card for ID verification. Anyone refusing to fill out an application form is ineligible to be a league member. 

Coaches Clinic & Training

Coaches will be provided hour long training with one on one instruction provided by D-Bat Marietta.  They will cover the details of running an effective practice as well as instruction on hitting, fielding and throwing. The goal of the program is to educate new and existing managers/coaches on the proper techniques used to educate and communicate with their players.

T-ball and Farm coaches attend a coach training seminar given by Kent Brown and Hunter Lane.  The Little League Tee Ball Coaching Manual is also provided to all Tee Ball coaches.

Coaches must complete First Aid Training by 3/14/2020. All coaches must complete every three years. All Head Coaches must complete each season. All coaches must provide documentation of this training to the league.  This training is provided at this link:

Free CPR training is also available at:

Concession Stand Safety

Concession stands shall be run wholly and fully by Zaxby’s of Marietta, Ga. 

- Cooking equipment will be inspected periodically and repaired or replaced if needed

- A certified and inspected fire extinguisher suitable for grease fires will be placed in plain sight at all times

- First aid kit will be available in the concession stand

- Stand entrance door shall not be locked or blocked while stand is open and with people inside

- Proper sanitation signs referencing necessary steps to fight bacteria will be posted

- Proper handwashing techniques will be posted as well as attached in the appendix

Parent Code of Conduct

East Marietta National Little League has implemented the following Parent Code of Conduct. The important message it holds is the proper role of parents in supporting their child in the sports they play. Parents should read, understand and sign this form prior to their children participating in the league. Any parent guilty of improper conduct at any game or practice will be asked to leave the field and be suspended for the following game. Repeat violations may cause a multiple game suspension, or the season forfeiture of the privilege of attending all games.  Preamble The essential elements of character-building and ethics in sports are embodied in the concept of sportsmanship and six core principles: Trustworthiness, Respect, Responsibility, Fairness, Caring and Good Citizenship.

The highest potential of sports is achieved when competition reflects these “six pillars of character”.  I therefore agree: 1. I will not force my child to participate in sports

2. I will remember that children participate to have fun and that the game is for them, not the adults

3. I will inform the coach of any physical disability or ailment that may affect the safety of my child or the safety of others

4. I will learn the rules of the game and the policies of the league

5. I (and my guests) will be a positive role model for my child and encourage sportsmanship by showing respect and courtesy, and by demonstrating positive support of all players, coaches, officials and spectators at every game, practice or other sporting event

6. I (and my guests) will not engage in any kind of unsportsmanlike conduct with any official, coach, player or parent such as booing and taunting; refusing to shake hands; or use profane language or gestures

7. I will not encourage any behaviors or practices that would endanger the health and well-being of the athletes 

8. I will teach my child to play by the rules and to resolve conflicts without resorting to hostility or violence

9. I will demand that my child treat other players, coaches, officials and spectators with respect regardless of race, creed, color, sex or ability

10. I will teach my child that doing one’s best is more important than winning, so that my child will never feel defeated by the outcome of a game or by his/her performance

11. I will praise my child for competing fairly and trying hard and make my child feel like a winner every time

12. I will never ridicule or yell at my child or other participants for making a mistake or losing a game

13. I will emphasize skill development and practices and how they benefit my child over winning. I will also de-emphasize games and competition in the lower age groups

14. I will promote the emotional and physical well-being of the athletes ahead of any personal desire I may have for my child to win

15. I will respect the officials and their authority during games and will never question, discuss or confront coaches at the field and will take time to speak with coaches at an agreed upon time and place

16. I will demand a sports environment for my child that is free from drugs, tobacco and alcohol and I will refrain from their use at all events

17. I will refrain from coaching my child or other players during practices and games unless I am one of the official coaches on the field. 

Parent / Guardian Signature _____________________________________________

Player Name - ___________________________________

Coaches Code of Conduct

If I coach at East Marietta I agree to the following coaching expectations:

  1. I will try to make each game and the entire season FUN for every player on my team.

  2. I will TEACH BASEBALL to all of my players to increase their skills and knowledge.

  3. I will ATTEND ALL COACHES’ CLINICS AND COACHES’ MEETINGS. (this will be mandatory; scheduling conflicts on a case by case basis and solely when previous communication has been made to the player agent)

  4. I will conduct REGULAR PRACTICES, preseason and playing season (a minimum of 3 team functions counting games and practices each week for Rookie - Juniors)

  5. I will maintain EXEMPLARY CONDUCT, understanding that I am a ROLE MODEL, and I will treat my players, parents, opponents and umpires with respect.

  6. I will always keep SAFETY a high priority for my players.

  7. I will CLOSE UP PLAYING FIELDS (lights, score brains, trash, etc) as required of my team.

  8. I will read and abide by EMNLL’s BYLAWS and PLAYING RULES and agree to comply with requests and decisions of the League Commissioner or other league officials.

I have read and agree to the coaching expectations stated above.


Signature: ______________________________________________ Date: _________________________

Safety Checklist

 Here are some good procedures for your league to implement and follow on several required areas of the safety plan. Requirements 7, 10, 12 and 13 are all included in the checklists below. These come from several leagues whose volunteers are providing safety leadership through their efforts to increase awareness and help volunteers do the right thing at the right time.

A. Safe Playing Areas Regular safety inspections of all fields, (practice and game), structures, and dugouts, is the best way to eliminate conditions that cause accidents. Managers, coaches, and umpires should routinely check playing area for: 1. Holes, damage, rough or uneven spots, slippery areas, and long grass 2. Glass, rocks, foreign objects 3. Damage to screens or fences, including holes, sharp edges, or loose edges 4. Unsafe conditions around backstop, pitcher’s mound, or warning track 5. Proper attire by the catcher at all times, including in the bull pens and in between innings

B. Safe Equipment All equipment shall be inspected before each use. Regular safety inspection of equipment is essential. Managers, coaches, and umpires should: 1. Be sure all equipment is LL approved 2. Inspect all bats, helmets, and other equipment on a regular basis. Dispose of unsafe equipment properly.

Checklist for Managers, Coaches, and Umpires

3. Keep loose equipment stored properly 4. Have all players remove all personal jewelry 5. Parents should be encouraged to provide safety glasses for players who wear glasses 6. Repair or replace defective equipment

C. Safe Procedures Managers and coaches must: 1. Have all players’medical release forms with you at every practice and game 2. Have a first aid kit with you all practices and games 3. Have access to a telephone in case of emergencies 4. Know where the closest emergency shelter is in case of severe weather 5. Ensure warm-up procedures have been completed by all players 6. Stress the importance of paying attention, no “horse playing allowed” 7. Instruct the players on proper fundamentals of the game to ensure safe participation 8. Each practice should have at least 2 coaches in case of an emergency

D. Weather Conditions Before the Storm 1. Check the weather forecast before leaving for a game or practice 2. Watch for signs of an approaching storm 3. Postpone outdoor activities if storms are imminent Approaching Thunderstorm 1. Take caution when you hear thunder. If you hear thunder, you are close enough to get struck by lightening. During a game, the umpire will clear the field in the event of an approaching storm.

2. Move to a safe environment immediately. Do not go under a tree or stay in the dugout. 3. If lightening is occurring and there is not sturdy shelter near, get inside a hard top automobile and keep the window up. 4. Stay away from water, metal pipes, and telephone lines. 5. Unplug appliances not necessary for obtaining weather information. Avoid the telephone except for emergency use only. 6. Turn off air conditioners. If caught outdoors & no shelter exists 1. Find a low spot away from trees, fences, light poles, and flagpoles. Make sure the site you pick is not prone to flooding. 2. If in the woods, take cover under shorter trees. 3. If you feel your skin begin to tingle or your hair feels like it’s standing on end, squat low to the ground, balancing on the balls of your feet. Make yourself the smallest possible target, tuck your head between your legs, and minimize your contact with the ground. What to do if someone is struck by lightning 1. The person who has been struck will carry no electrical charge; therefore, they are safe to touch. 2. Call 9-1-1 as soon as possible for help. 3. Check for burns to the body. 4. Give first aid as needed. 5. If breathing and/or heartbeat have stopped, perform CPR until EMS arrives. 6. Contact the league Safety Officer or President ASAP.
Equipment Checklist



❑ Athletic supporter– all male players

❑ Metal, fiber, or plastic type cup– all male catchers

❑ Catcher’s helmet and mask, with “dangling” throat guard; NO skull caps – all catchers; must be worn during pitcher warm-up, infield practice, while batter is in box

❑ Catcher’s mitt– all baseball catchers

❑ Chest protector and leg protectors– all catchers; must be worn while batter is in box; long model chest protector required for Little League (Majors) and younger catchers Offense

❑ Helmet meeting NOCSAE standards– all batters, base runners, and players in coaches boxes

❑ Helmet chinstrap– all helmets made to have chinstrap (with snap buttons, etc.)

❑ Regulation-sized ballfor the game and division being played; marked RS for regular season or RS-T for regular season and tournament in baseball

❑ Regulation-sized bat– all batters; Little League (Majors) and younger baseball divisions must have bat marked with BPF 1.15 beginning in 2009

❑ Non-wood bats must have a grip of cork, tape, or composite material, and must extend a minimum of 10 inches from the small end. Slippery tape is prohibited.


❑ 1st, 2nd and 3rd bases that disengage from their anchors

❑ Pitcher’s plate and home plate

❑ Players’ benches behind protective fences

❑ Protective backstop and sideline fences




 ❑ Metal, fiber, or plastic type cup – any player, esp. infielders

❑ Pelvic protector – any female, esp. catchers

❑ Heart Guard/XO Heart Shield/Female Rib Guard – any defensive player, esp. pitchers, infielders

❑ Game-Face Safety Mask – any player, esp. infielders

❑ Goggles/shatterproof glasses – any player, esp. infielders or those with vision limitations


❑ Helmet– adults in coaches boxes

❑ Helmet with Face Guards or C-Flapmeeting NOCSAE standards – all batters, esp. in younger divisions

❑ Mouth guard– batters, defensive players

❑ Goggles/Shatterproof glasses– any player, esp. those with vision limitations

❑ Batters vest/Heart Guard/Heart Shield/Female Rib Guard– any batter

 ❑ Regulation-sized reduced impact ball


 ❑ Double 1st base that disengages from its anchor

❑ Baseball mound for pitcher’s plate

❑ Portable pitchers baseball mound with pitcher’s plate

❑ Protective/padded cover for fence tops

❑ Foul ball return in backstop fencing

Accident Reporting

Accident Claim Form Instructions, the Accident Claim Form and the Incident Injury Tracking Form are all found in the appendix


What to report – An incident that causes any player, manager, coach umpire or volunteer to receive medical treatment and / or first aid must be reported to the Safety Officer. This includes even passive treatments such as the evaluation and diagnosis of the extent of the injury. 


When to report – All such incidents described above must be reported to the Safety Officer within 48 hours using the incident injury tracking form.


The Safety Officer, Allison Estabrook, can be reached at the following:  Email –[email protected]

How to make a report – Incidents may be reported by phone or email and will provide the following information;  - Name and phone number of the individual(s) involved

- Date, time and location of the incident - Detailed description of the incident

- Preliminary estimation of the extend of any injuries

- Name and phone number of the individual reporting the incident


Returning to Playing Status – Any player who misses 7 continuous days of play must present a written medical release before being allowed to return to the team. The form must be presented to the team manager before the player may participate in the game. The team manager will provide the Safety Officer with the written form in an expedient manner. 


East Marietta Little League’s Responsibilities – Within 24 hours of receiving the Accident Investigation Form the Safety Officer will contact the injured party or the party’s parents and;

- Verify any and all information received

- Obtain any other information deemed necessary

- Check on the status of the injured party and in the event that other medical treatment was needed will advise the parent or guardian of the League’s insurance coverage and the provision for submitting any claims If the extend of the injuries is more than minor in nature, the Safety Officer shall periodically call the injured party to:

- Check on the status of the injury

- Check if any other assistance is necessary in areas such as submission of insurance forms until such time as the incident is considered “closed”


Understanding the Little League Insurance Program

The AIG Group Insurance Program is specifically designed for chartered Little League programs to create affordable protection for all eligible participant and lower program costs to local leagues.


The Little League Player Accident Policy, underwritten by National Union Fire Insurance Company (a member company of AIG), is an excess coverage, accident only plan, to be used as a supplement to other insurance carried under a family policy or insurance provided by an employer. The policy is subject to a $50 deductible that is the responsibility of the claimant. If a covered injury requires necessary treatment in the form of medical services or supplies provided by a physician, nurse, therapist, or other medical professional within 30 days after the date of the accident, the company will pay the reasonable expenses incurred. Such reasonable expenses must be incurred within 52 weeks after the date of the injury to be considered (subject to any deferred benefits). The maximum accident medical expense benefit is $100,000 for any one injury to any one insured. This accident insurance covers eligible participants (players, appointed/approved managers and coaches, volunteer umpires, scorekeepers, player agents and safety officers) while traveling directly, without delay, to and from the field as well as during Little League practice sessions and games. Coverage also extends to league volunteers involved in authorized league activities.


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